Generative AI (GenAI) Use Policy

  1. Purpose of the Policy

This policy is established to ensure that the use of Generative Artificial Intelligence (GenAI) in manuscript preparation remains ethical, transparent, and aligned with academic integrity. GenAI may assist authors, but it must not replace the critical role of researchers in producing scientific work.

  1. General Principles
  1. GenAI is allowed with limitations for:
    • Language editing (grammar checking, light paraphrasing)
    • Idea exploration or brainstorming
    • Clarifying general concepts
    • Creating non-plagiarized illustrations or figures
  2. GenAI is strictly prohibited for:
    • Writing the entire article or major portions of the manuscript
    • Generating research data, tables, statistics, or fabricated findings
    • Producing false citations, references, or scholarly sources
    • Automatically generating scientific analysis without author verification
  1. Author Responsibilities

Authors are fully responsible for:

  • The accuracy of data and research results
  • The originality of the manuscript
  • The validity of references
  • The soundness of scientific arguments

Any content generated using GenAI must be reviewed, verified, and rewritten by the authors in their own understanding.

  1. AI Use Disclosure Requirement

If GenAI is used in any capacity, the authors must provide a disclosure statement in the Acknowledgment or Methods section.

Example Disclosure Statement:

"The authors used Generative AI tools (e.g., ChatGPT) in a limited manner for language editing and clarification. All content, analysis, and interpretations are the authors’ own and have been independently verified."

If no GenAI tools were used, a disclosure is not required.

  1. Restrictions on AI-Generated Citations and References

Authors are prohibited from:

  • Using GenAI-generated references without verification
  • Citing non-existent or hallucinated sources
  • Including invalid DOIs or fabricated articles

All cited literature must be validated using legitimate academic sources such as:

  • Google Scholar
  • Scopus
  • CrossRef
  • DOAJ
  • Official institutional repositories
  1. Policy for Reviewers and Editors
  • Reviewers must not use GenAI to automatically evaluate or summarize manuscripts.
  • Reviewers may use GenAI to refine the language of their review reports, but not to judge scientific quality.
  • Editors may use AI-detection tools as part of the originality screening process.
  1. Consequences of Policy Violations

Violations of the GenAI policy may result in:

  • Immediate rejection during pre-review screening
  • Retraction of the article after publication
  • Temporary or permanent submission ban to InovBiz
  1. Policy Revision

This policy may be updated in line with technological developments and international research ethics standards (COPE, IEEE, Elsevier, DOAJ Guidelines).